TOWN OF GRANBY
Granby Library Board Meeting Minutes
December 13, 2010
held at Granby Public Library
Call to order: A quorum was present and the meeting was called to order at 7:32 p.m.
Members present: Chairman Lynn Lochhead, Carol Bressor, Bob Donna, Dick Lydon, Pam Jones, Judy Goff, and Lisa Blessis.
Excused: Shawn Ball, and Judy Guarco
Staff: Joan Fox
Visitors: Bobbie Sullivan and Bruce Sullivan
Review Agenda
Under New Business, add: Final wording for Cossitt Library plaque to be discussed.
Minutes
The Board reviewed the meeting minutes of November 8, 2010.
ON A MOTION by J. Goff, seconded by L. Blessis, the Board voted (5-0-2) to approve the minutes of the meeting of November 8, 2010 as presented. B. Donna and L. Lochhead abstained.
Public Comment: There was none.
Director’s Report:
Statistics for November Granby Cossitt Total
Circulation 10,018 1,042 11,060
Programs / attendance – 17/333 2/10 19/343
Interlibrary Loans - Loaned: 74 Borrowed: 236
Connecticard: 1,989
Funds received from lost books – n/a
Library activities reported by Joan Fox:
- The book drop for Cossitt Library has been ordered.
- Matt Birch has been hired to fill the part-time Technical Assistant position. He is working on Children’s resources first.
- The nature programs on Mondays have been very popular for the three to five year olds. The day will change to Wednesdays starting in January.
- Planning for Sunday programs is going on. January 2nd there will be New Year snacks and in early February there will be a Super Bowl program, to mention a couple.
- In January a college student anticipates working with the Teen SF/Fantasy Book Club. A pizza party and a book discussion of The Hunger Games by Suzanne Collins, is being planned. This will be done with the hope it will bring more students in to this group.
- Diane Bird, who has been on staff since 2002, will be leaving to take a job at the Farmington Library.
- Granby Public Library and Cossitt Library will have a book discussion through the Connecticut Humanities Council early in 2011. Girl in Hyacinth Blue by Susan Vreeland is one of the books chosen. Suite Francais by Irene Nemirovsky and Sandra Smith is the choice for March 23rd.
- The Un-book Club titles have been chosen from now through the end of June. Snow Flower and the Secret Fan by Lisa See is the first book. The book for February is City of Thieves by David Benioff.
The Gingerbread House Contest at Cossitt Library had four entries.
Old Business
Budget: D. Lydon, L. Lochhead, and J. Fox recently met to discuss the 2011-12 Budget. J. Fox has created a preliminary budget and provided a handout of figures to the Board members. Raises for full-time and part-time staff members, Sunday hours, and special events spending were discussed. J. Fox noted that the book budget was increased, but other line items were decreased.
ON A MOTION by J. Goff, seconded by D. Lydon, the Board unanimously voted (7-0-0) to endorse the Library Budget as presented by J. Fox for submission to Town Manager Smith.
Reappointments: Judy Goff and Lynn Lochhead have requested to be reappointed in January 2011. Each of them should contact their party chairman to let them know they are seeking reappointment for another term.
Board Vacancy: There will be one vacancy in January 2011.
Long Range Plan – Grant Application: It is time to start working on this.
J. Goff and P. Jones will work on the grant application, which could be for as much as $1,500. They met with the CT State Library representative, through a Webinar last week, in order to get the necessary information regarding the required paperwork. The Planning grant should be first, then the program grant the next year. Strict guidelines are in place as to how to use the grant money.
It was noted there is a potential need for the intermediate school students. Funding could be used to spearhead forming a group program for this age range.
Dates and timelines for the Long-Range Plan were discussed. It was mentioned that looking at recent Long Range Plans from other libraries for comparison, would be a good idea.
Chairman Lochhead asked the members to read through the present Long-Range Plan before the January meeting and bring some ideas as to how to proceed to complete this task by October 1, 2011. A timeline needs to be established and a committee needs to be appointed.
New Business
Cossitt Concerns: Bruce Sullivan emailed Chairman Lochhead and J. Fox (and other various Library Board members) a letter stating some concerns regarding the new entry to the Children’s Room at Cossitt Library. This email was forwarded to J. Klase, Director of Public Works and the project architect. Mr. Sullivan stated that in the fall, leaves and water collected directly in front of the doorway causing patrons to have to walk through the water when entering the building. A few ideas were mentioned as to how this issue could be resolved. A further concern is that the pooling water runs to the foundation of the building and sits there. Mr. Sullivan asked if the vestibule area could be extended, but there are no funds available for a change like that. The sidewalk work still needs to be done and
J. Fox will speak with Mr. Klase regarding this matter. It was noted that the steps could be marked, with strips for safety. Public Works will take care of this at a later date.
Items as identified by meeting attendees: Discussion regarding the final wording for the plaque to be placed at Cossitt Library will be tabled to the January meeting.
The next meeting will be Monday, January 10, 2011 at Cossitt Library.
Chairman Lochhead said that during the winter months, if school activities for the evening are cancelled due to inclement weather, and a Library Board meeting is scheduled for that evening, then the Library Board meeting would also be cancelled.
Adjournment
ON A MOTION by J. Goff, seconded by C. Bressor, the Board voted unanimously (7-0-0) to adjourn the meeting at 9:12 p.m.
Respectfully submitted,
Susan Christian
Recording Secretary
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