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TOWN OF GRANBY
Granby Library Board Meeting Minutes
February 14, 2011
held at Granby Public Library
Call to order: A quorum was present and the meeting was called to order at 7:30 p.m.
Members present: Chairman Lynn Lochhead, Carol Bressor, Bob Donna, Dick Lydon, Shawn Ball, and Judy Goff
Excused: Judy Guarco and Pam Jones
Staff: Joan Fox
Visitors: Bobbie Sullivan and Jennifer Pizzanello
Review Agenda
There is nothing to add.
Minutes
The Board reviewed the meeting minutes of January 10, 2011.
ON A MOTION by B. Donna, seconded by C. Bressor, the Board voted (4-0-2) to approve the minutes of the meeting of January 10, 2011 as presented. S. Ball and J. Goff abstained.
Public Comment: Bobbie Sullivan would like to report on the sidewalk and the steps at Cossitt Library. This will be added under New Business.
Director’s Report:
Statistics for January Granby Cossitt Total
Circulation 10,375 1,129 11,504
Programs / attendance – 5/94 1/5 6/99
Interlibrary Loans - Loaned: 91 Borrowed: 260
Connecticard: 2,188
Funds received from lost books – N/A
Library activities reported by Joan Fox:
- Storytimes continue at both libraries.
- Mud Sharks – New Book Club for boys age 8+, first meeting had five in attendance.
- Mystery Suspense Program is on Sunday, February 27th at Town Hall.
- SATA continues without Diane Bird. They are choosing their own books and running the program. The staff provides refreshments, gets books and videos.
- Kearns program is March 10th. Kindergarten registration, BookFlix, and library cards.
- Literature for a Lifetime Book Discussions – March 10th at Cossitt Library, Girl in Hyacinth Blue and March 23rd at Granby Public Library, Suite Francaise. Copies of both titles are at both libraries.
- Princess Storytime is scheduled for Saturday, March 19th for ages five and up. Miss Connecticut Teen USA, Samantha Sojka of North Granby, will be hosting.
- The Hunger Games Library Event had a very small turnout, but those who were there had a great time. The volunteer would like to do more.
- The next online resource will be Mango, a language instruction program. This should have availability by March 1st.
- Snapshot Day will on Wednesday, April 13th during National Library Week.
Maybe a survey regarding the Long Range Plan could be tied into Snapshot Day. Chairman Lochhead had a sample survey to show the board members. Maybe volunteers could be available to sit at a table and interact with people to complete the survey.
Old Business
Budget: No new information to report at this time.
Reappointments: Judy Goff needs to be reappointed by the Democratic Town Committee. Lynn Lochhead has been reappointed and just needs to be sworn in.
Board Vacancy: There is one (R) vacancy as of January 2011.
Long Range Plan – Grant Application: Discussion ensued regarding the Long Range Plan for 2012 - 2017.
- The Library Board Meeting on March 14th will start at 6:00 p.m. with pizza. The meeting itself will begin at 6:30 p.m. and the Long Range Plan will be the agenda item. Some of the people who worked on the last Long Range Plan will be invited to attend this meeting. Their input could be valuable.
- J. Fox, L. Lochhead, and D. Lydon recently met to discuss the Long Range Plan. They looked at the pages, especially the time line, and determined a status for 2010 as an interim effort. The full Long Range Plan can’t be published before the end of the year and information won’t be ready. An interim report will be done. The next published report is expected to be mid year 2012, but no later than December 2012. The extension is done and discussion can now turn to addressing the next full five-year plan.
- Four areas of focus include: 1) survey, financial, outreach, facilities; 2) survey, focus groups, online survey, and technology; 3) alternate funding resources for staff, hours, to look for grants, other options to fund Sunday hours, groups in town that might underwrite funding for programs; 4) expansion and facilities – the need is still there.
- P. Jones and J. Goff are still working on the Community Assessment Grant. The draft copy has been given to J. Fox and a revision from P. Jones has been received. J. Fox will notify Town Manager Smith of this grant application. March 11, 2011 is the deadline date to submit the application. A response is expected by May.
- D. Lydon reported he spoke with Bill Kennedy, who will attend the March meeting.
- The Library Expansion issue will be placed on an upcoming Agenda. The Board feels the expansion is still a need for the town.
- Chairman Lochhead will write to Town Manager Smith to make him aware of the status of the Long Range Plan.
New Business
Volunteer Tea Planning: The Tea will be on Sunday, May 1st, 1:00 – 3:00 p.m. at Cossitt Library. J. Fox will create the list of volunteers.
Bobbie Sullivan commented that the new sidewalk at Cossitt Library should be concrete and not blacktop. It would look more time period appropriate. She said if it becomes an issue of cost to use blacktop, then the Friends of Cossitt Library would donate the difference to use concrete. If stamped concrete were to be used, the design should also be time period appropriate. Estimates for the sidewalk will be initiated in the spring, once the snow and ice are gone. The landscaping will not be done until the sidewalk is done. The steps haven’t been delineated yet. It is thought that a strip of some sort of tape should be put at the edge of the steps – for safety reasons. J. Fox will speak with James Klase, Public Works Director about this matter. It may be that this job is best
done in the warmer weather. It was recently noticed that a posted sign with the library hours has been taped over – to show the new hours. New signs, and the placement of the signs, are being discussed. The Board asked to see samples before the new signs are ordered and placement of the signs should be further discussed.
J. Fox reported that she heard back from the Hartford Foundation for Public Giving regarding the wording on the plaque to be placed at Cossitt Library. Now a plaque can be ordered.
B. Donna left the meeting at 8:30 p.m.
C. Bressor reported that she was unable to get all the pictures she would have liked published in the Drummer from the Open House at Cossitt Library. She will put a picture of the new Drop Box in the next edition.
C. Bressor went on to report on seeing the film a Race to Nowhere. The Citizens for a Better Granby are discussing putting together a proposal to take to various groups in town asking for donations to pay the $1,800 license fee to show this film. Avon showed it in January and over 500 people attended. She felt it was a well-done film dealing with the competition issues today’s youth deals with. She said there were comments made by the audience after the showing, but there was not a discussion, nor any discussion groups.
The next meeting will be Monday, March 14, 2011 at 6:30 p.m. Pizza will be served at 6:00 p.m. Chairman Lochhead will notify board members regarding where the meeting will be held.
Adjournment
ON A MOTION by J. Goff, seconded by C. Bressor, the Board voted unanimously (6-0-0) to adjourn the meeting at 8:48 p.m.
Respectfully submitted,
Susan Christian
Recording Secretary
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