TOWN OF GRANBY
BOARD OF SELECTMEN
SPECIAL MEETING MINUTES
OCTOBER 14, 2003
The special meeting of the Board of Selectmen was called to order by First Selectman William Simanski at 7:30 p.m.
PRESENT: William Simanski, John Adams, Ronald Desrosiers, John Flint, Sally King, and William F. Smith, Jr., Town Manager
I. PUBLIC SESSION
No public addressed the Board.
II. MINUTES OF PRECEDING MEETING
ON A MOTION by Selectman Desrosiers, seconded by Selectman King, the Board voted unanimously (5-0-0) to approve the minutes of the regular meeting of September 15, 2003 with one correction, page two, line two, change “sprinkled” to “sprinklered”.
III. UNFINISHED OR TABLED BUSINESS
A. Information or Updates on Building Committees’ Activity
Town Manager Smith reported negotiations are continuing to try and resolve the high school stage floor issue. He anticipates further discussion on this issue within a week or two.
Following meetings with the low bidder for the Kearns parking lot, the project was amended to bring it in line with available funds. The new price is $123,000 versus $140,000. The Wells Road School project is underway and moving along with construction cost estimates being developed by the architect and alternatives being reviewed by the committee.
IV. BUSINESS
A. Resignations and Appointments to be Considered
Town Manager Smith indicated he had received no resignations.
Discussion followed on appointment of those individuals serving on the Wells Road School project who had indicated they would be willing to also serve on the new Kelly Lane School Building Committee.
ON A MOTION by Selectman Adams, seconded by First Selectman Simanski, the Board voted unanimously (5-0-0) to appoint Anne M. Adamson (R), 187 Silver Street, and Jeffrey Hammick (R), 80 Northwoods Road, to the Kelly Lane School Building Committee.
ON A MOTION by Selectman Desrosiers, seconded by Selectman Flint, the Board voted unanimously (5-0-0) to appoint Paul J. Corallo (U), 279 Silver Street, to the Kelly Lane School Building Committee.
The Board of Selectmen indicated that even though the new Committee has not reached its full membership, the members could begin work.
B. Consideration of Board of Education Funding Request
Board members were provided with a memo from Town Manager Smith outlining the amounts of money requested by the Board of Education. A memo from the Supt. of Schools provided additional information. The funds would come from the General Fund and the Quality and Diversity Fund. Of the $80,000 from the General Fund is $45,000 for a purchase order canceled at the end of the 60-day period following the close of the fiscal year and $35,000 from rent collected by the Board of Education. The Quality and Diversity request is to spend $27,856 from the fund, which can only be used by the school department.
ON A MOTION by First Selectman Simanski, seconded by Selectman Desrosiers, the Board voted unanimously (5-0-0) to comment favorably on the Board of Education requests for funding as outlined in their memo of October 2, 2003 and forward the request to the Board of Finance for their consideration.
C. Consideration of Adoption of Ordinance for the Town of Granby Pension Plan
A Public Hearing on the Granby Pension Plan was held prior to the beginning of tonight’s meeting. Town Manager Smith received no written or verbal comments. This ordinance was modified to formally consolidate various Pension Plan amendments into a single plan document.
ON A MOTION by Selectman King, seconded by Selectman Desrosiers, the Board voted unanimously (5-0-0) to repeal the existing ordinance and adopt the newly consolidated Town of Granby Pension Plan.
D. Review of Schedule for Capital and Operational Needs for Capital Program Priority Advisory Committee (CPPAC) and Board of Finance
At their September 29, 2003 meeting, the Capital Program Priority Advisory Committee (CPPAC) requested the Board of Selectmen and Board of Education to provide an updated list of five-year operational and ten-year capital needs by December 19, 2003. This is something that is reviewed and submitted every year. Town Manager Smith suggested perhaps the Board should schedule discussion as a regular agenda item or could consider calling a workshop meeting. Town Manager Smith indicated he could be ready with a draft list as soon as the Board wished to set a date for this review.
After some discussion, the Board decided to set a tentative date for a workshop meeting for November 10, 2003. Although the new Board of Selectmen will not have taken office, they can attend the workshop, along with the current Board members to familiarize themselves with the process and the projects.
E. Town Manager’s Evaluation (CLOSED SESSION)
ON A MOTION by First Selectman Simanski, seconded by Selectman Flint, the Board voted unanimously (5-0-0) to discuss this item during closed session following the end of the regular Board of Selectmen meeting.
V. TOWN MANAGER REPORTS
A. Budget Operations Report – September 2003
The Board was provided with copies of the Budget Operations Report dated September 2003. Town Manager Smith stated that tax collections were down from last year by a couple of percentage points. He did not see this as significant at this point.
Town Clerk revenues are still doing well and refinancing continues to generate a large percentage of income. Seventy-five percent of the annual projected fees have been collected.
Selectman Flint questioned account #362, Planning & Zoning, which appears to be way down in collection. Town Manager Smith indicated a lot of that activity is in the middle of the process and fees should pick up. Also clarifications were provided on account #368 which includes the school rental income.
Town Manager Smith indicated expenditures are on target. Account #4050 was questioned and Town Manager Smith stated this is for contract services and includes review of plan applications done by Town Engineer, Ed Sweeney. This account is not for any specific project and may include some roads but not the new Canton Road.
Legal fees, account #1002, were discussed with a note that much of the funds in that account were encumbered and the rest will be drawn on an hourly, demand driven basis.
VI. FIRST SELECTMAN REPORTS (William Simanski)
No report.
VII. SELECTMAN REPORTS (John Flint, Vice Chairman, John Adams, Ronald Desrosiers, & Sally King)
No reports.
VIII. ADJOURNMENT
The meeting recessed to closed session at 8:00 p.m.
CLOSED SESSION
First Selectman Simanski called the executive session of the Board of Selectmen to order at 8:03 P.M.
PRESENT: William Simanski, John Adams, Ronald Desrosiers, John Flint, and Sally King
The purpose of the meeting was to review the Town manager’s performance and compensation.
First Selectman Simanski will review the details with the Town Manager and provide Mr. Smith with a letter.
First Selectman Simanski closed the executive session at 8:28 p.m.
The regular meeting of the Board of Selectmen was reconvened; however, there being no further business to come before the Board, the meeting was adjourned at 8:30 p.m.
Respectfully submitted,
William F. Smith, Jr.
Town Manager
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