TOWN OF GRANBY
BOARD OF SELECTMEN
MINUTES
JANUARY 3, 2005
The regular meeting of the Board of Selectmen was called to order by First Selectman John Adams at 7:30 p.m.
PRESENT: John Adams, Ronald Desrosiers, Frank Judice, Sally King, Mark Neumann, and William F. Smith, Jr., Town Manager
I. PUBLIC SESSION
No public addressed the Board.
II. MINUTES OF PRECEDING MEETING
ON A MOTION by Selectman Desrosiers, seconded by Selectman King, the Board voted unanimously (5-0-0) to approve the minutes of the regular meeting of December 6, 2004 as presented.
III. UNFINISHED OR TABLED BUSINESS
A. Information or Updates on Building Committees’ Activity
Chairman of the Building Committees, John Latella, was present to provide the Board with updates on the two school projects.
He began with Wells Road stating the steel for the perimeter will be delivered this week. The front part of the building, for entrance and exit, is operational. He has been randomly attending construction meetings averaging about once a month. Progress is very good and deadlines are staying the same.
A meeting was held with the state today on the Kelly Lane project and it went well. The examiner found nothing disturbing. The architect has some clean up to do on the drawings and the state plan approval should happen in 30-35 days. The Committee has applied to DEP for a flood plain analysis and the project is still within budget. The only thing out of the ordinary in expenses is approximately 200 cubic yards of soil will have to be removed.
IV. BUSINESS
A. Resignations and Appointments to be Considered
First Selectman Adams reviewed the vacancies on the various Boards and Commissions. No appointments or resignations were noted.
B. Consideration of Capital Lease Program for 2004-05
The 2004-05 Town Budget included approval for the lease purchase of a maintenance van and computer equipment, as recommended by the Board of Education for small capital purchases and replacement of one truck/plow/sander, a mower, and box truck for the town.
To accomplish the lease program the Board of Selectmen must pass a resolution approving the agreement and authorizing the Town Manager to sign on behalf of the town.
ON A MOTION by Selectman Desrosiers, seconded by Selectman King, the Board voted unanimously (5-0-0) to approve the following resolution approving the lease agreement and authorizing the Town Manager to enter into the agreement with Simsbury Bank and Trust in an amount up to $325,000.
WHEREAS, the Town of Granby has entered or is entering into an Equipment Lease/Purchase Agreement (“Promissory Note”) and a Loan Agreement in an amount up to $325,000, with The Simsbury Bank and Trust Company;
NOW THEREFORE BE IT RESOLVED, that these Agreements are hereby approved, and that the action of the official of the Town of Granby in signing these Agreements on behalf of it be, and is hereby, ratified, confirmed, and approved; and
BE IT FURTHER RESOLVED, that the Town Manager of the Town of Granby, be, and is hereby authorized, empowered, and directed to sign on its behalf the Agreements and any addenda, schedules, notes, UCC financing statements, or other instruments issued under the provisions of the Agreement, and any other instruments or documents which may be necessary or expedient in connection with agreements upon or in fulfillment of the provisions of the Agreements.
C. Review and Consideration of “Operations and Capital Forecast” (includes CPPAC Submissions and Budget Calendar)
This document is a forecast of Operational and Capital needs for the next five years. Small capital improvements are forecast for ten years. The ten-year plan previews needs in roads, bridges, drainage, school projects, and allows for emergencies while fitting into the guidelines. Also included is an overview of debt obligations excluding authorized debt not issued yet.
Town Manager Smith stated this document has been in place for several years and is updated annually. He stated known needs, such as staffing, are noted as are small and large capital needs. The debt service portion provides payment details.
No action was required by the Board.
TOWN MANAGER REPORTS
A. Annual Audit Year-End Reports Distributed
Copies of the audit for the year ending June 30, 2004 were provided to the Board. Town Manager Smith stated no issues, problems, or conflicts were noted and the audit went smoothly. The year ended with approximately a seven percent fund balance and operations are in good shape.
He furnished information on Statement 34 requirements the town will have to meet and noted some software will be needed to be able to comply that could be very expensive. He also reported on Statement 42 and 43 and requirements to provide an analysis of retirement benefits similar to requirements previously made on pension funds.
Town Manager Smith concluded by saying he would like to try for AA rating for the town, which may or may not be a feasible goal. The town currently has an A-1 rating.
VI. FIRST SELECTMAN REPORTS (John Adams)
First Selectman Adams stated the Summit Meeting for recreation is scheduled for Monday, January 10, 2005 at 7:00 p.m. at the Senior Center. Letters to users and abutting landowners will go out tomorrow informing them of the meeting date and time.
A meeting of the Employee Health Benefits Fund Advisory Committee (EHBFAC) originally scheduled for Thursday, January 6, 2005 was canceled. The meeting may be rescheduled for Monday, January 10, 2005 in the afternoon.
First Selectman Adams reported on CRRA stating approximately $89,000,000 has been recovered; however exact dollar amounts that may benefit towns tip fees has yet to be determined. Also, CRRA will be increasing disposal costs by $17.00 a ton to cover ash disposal.
A letter from the new finance coalition, comprised of various town officials from multiple towns, CRCOG, CCM, CREC, and CABE, on issues such as binding arbitration, prohibiting non-funded mandates, and prevailing wages was distributed to Board members. First Selectman Adams was seeking an endorsement of the concepts outlined in the letter by the Board. This will be an agenda item for the next meeting to allow Board members time to study the concepts.
First Selectman Adams reported on the results of soil testing for the Ahrens Farm Park property. No problems with the soil were found.
VII. SELECTMAN REPORTS (Sally King, Vice Chairman, Ronald Desrosiers, Frank Judice, & Mark Neumann)
No reports.
VIII. ADJOURNMENT
ON A M0TION by Selectman Desrosiers, seconded by Selectman Judice, the Board voted unanimously (5-0-0) to adjourn the meeting at 8:30 p.m.
Respectfully submitted,
William F. Smith, Jr.
Town Manager
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