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TOWN OF GRANBY
BOARD OF SELECTMEN
MINUTES
MARCH 16, 2009
The regular meeting of the Board of Selectmen was called to order by First Selectman John Adams at 7:30 p.m.
PRESENT: John Adams, Ronald Desrosiers, Sally King, Mark Neumann, and William F. Smith, Jr., Town Manager and Student Liaisons Nicholas Moon and Christopher Kempf
I. PUBLIC SESSION
No public addressed the Board.
II. MINUTES OF PRECEDING MEETING
ON A MOTION by Selectman Desrosiers, seconded by Selectman Neumann, the Board voted unanimously (4-0-0) to approve the minutes of the regular meeting of March 2, 2009 and the minutes of the Workshop Meetings of March 5, 2009 and March 9, 2009.
- UNFINISHED OR TABLED BUSINESS
No unfinished or tabled business was before the Board.
IV. BUSINESS
- Resignations and Appointments to be Considered
No resignations or appointments were received.
- Consideration of Chamber of Commerce Request for Utilization of Salmon Brook Park for “Celebrate Granby” Event
The Granby Chamber of Commerce requests permission to close Salmon Brook Park to all other activities and use it for their celebration festivities on June 13, 2009. They are also requesting the main field be closed to activities on Friday and Sunday so that tents can be set up and removed. Other areas in the Park would remain open for activities as usual on those two days. They have also requested a special liquor permit for limited use of alcohol to allow liquor stores to do sample tasting, from 12 noon to 6:00 p.m. This event is in accordance with state law and Rule #15 of the “Rules and Regulations Applicable to Town Parks”. First Selectman Adams stated this event has grown to be very successful in the last few years.
ON A MOTION by Selectman King, seconded by Selectman Desrosiers, the Board voted unanimously (4-0-0) to close Salmon Brook Park to all program activities on Saturday June 13th. A special liquor permit will be issued. The main field at the Park will be closed to activities on Friday June 12th, and Sunday June 14th for set up and breakdown of the Chamber of Commerce “Celebrate Granby” event.
- Consideration of Connecticut Department of Transportation Grant Application
KerryAnn Kielbasa, Director of Human Services, would like to apply for a grant from the State of Connecticut for Transportation for seniors and disabled transportation services. The grant request for FY 2009-10 will be $26,998, and requires a 50% match that will be met by the current budget for Senior Van Services. The application is due April 3, 2009. It is uncertain if this program will be funded in the state budget in FY 2009-10. If the grant is not approved by the state, a decision on services will have to be addressed.
ON A MOTION by Selectman King, seconded by Selectman Neumann, the Board voted unanimously (4-0-0) to approve submitting an application for the grant to the State of Connecticut for Transportation for seniors and disabled transportation services.
- Consideration of Older Americans Act Grant Application
KerryAnn Kielbasa, Director of Human Services, would like to apply for a grant from the North Central Area Agency on Aging, Inc. (NCAAA) for FY 2009-10 for programs that serve older persons. The Grandparent’s Support Group and the Outreach Program will continue to be funded under this grant. In addition, a request for modest funding for senior transportation services ($3,000) will be included this year to try and offset anticipated declining grant funds from the Connecticut Department of Transportation. The approximate grant amount is $10,000 - $12,000. The grant match would be met through the municipal budget and in-kind services.
ON A MOTION by Selectman Desrosiers, seconded by Selectman Neumann, the Board voted unanimously (4-0-0) to approve submitting an application for the grant to North Central Area Agency on Aging, Inc. (NCAAA).
- Consideration of Application for Stimulus Grant for Granby Center Pedestrian Improvement Project
Director of Public Works, James Klase, has developed a program that appears to qualify as a candidate for funding under the American Recovery and Reinvestment Act. The project scope would be to install sidewalks along state Routes 10/202 and 20. This would be finishing an area in front of the High School and in the back of the High School and also a sidewalk from the center of town to Salmon Brook Park. Also, 10 to 12 existing sidewalk ramps will be replaced with ADA compliant ramps employing truncated dome detectable warning panels.
This job would require contract labor for design, layout, staking, preconstruction staging, construction of walks, and post construction clean up. The current cost estimate using ConnDOT unit pricing and contingency factors is $515,000.
James Klase stated there is $79 million available for this program and the grants are very competitive. First Selectman Adams explained that this is just the type of project that they are looking for, very labor intensive.
ON A MOTION by Selectman King, seconded by Selectman Desrosiers, the Board voted unanimously (4-0-0) to approve submitting an application for the Stimulus Grant for Granby Center Pedestrian Improvement Project.
Selectman Desrosiers asked James Klase if he knew of a timetable for the completion of the Floydville Road Bridge. He said he really didn’t know, but it doesn’t appear that it will be finished this spring as previously thought. Town Manager Smith said it was supposed to be open for traffic this spring.
- Consideration of Adoption of Fiscal Year 2009-10 Budget and Transmittal to Board of Finance
WHEREAS, the Board of Selectmen is required to present a budget to the Board of Finance for the 2009-2010 Fiscal Year; and,
WHEREAS, the Board of Finance has requested that the operations portion of the budget guideline be no more than 2% above the 2008-2009 budget; and,
WHEREAS, it is understood that various revenues are included to offset expenditures in order to meet the guideline including town clerk fees, recycling fees, dispatch fees, and money from the town’s Communication Fund; and,
WHEREAS, following a review of the proposed budget by the Board of Selectmen, an operations budget of $8,841,920 or 1.88% is considered necessary to effectively maintain operations during the new fiscal year,
NOW THEREFORE, BE IT RESOLVED that the Board of Selectmen forward a 2009-2010 REVENUE BUDGET to the Board of Finance consisting of the following items:
Property Tax (excl. Current Levy) |
$585,000 |
Intergovernmental Revenues |
7,288,825 |
Local Departmental and Fund Revenues |
2,876,340 |
TOTAL |
$10,750,165 |
ON A MOTION by Selectman King, seconded by Selectman Neumann, the Board voted unanimously (4-0-0) to approve the Revenue Budget to be presented to the Board of Finance.
That the Board of Selectmen forward a 2009-2010 EXPENDITURE BUDGET to the Board of Finance consisting of the following items:
Administration |
$3,077,865 |
Personal & Property Protection |
2,159,683 |
Libraries, Recreation, & Social Services |
788,061 |
Public Works & Environment |
2,816,311 |
Capital Budget |
800,000 |
CNEF Levy |
0 |
Debt Service |
4,312,936 |
Economic Development Funds |
10,000 |
TOTAL |
$13,964,856 |
ON A MOTION by Selectman King, seconded by Selectman Neumann, the Board voted unanimously (4-0-0) to approve the Expenditure Budget to be presented to the Board of Finance.
That the Board of Selectmen forward a 2009-2010 OTHER FUNDS BUDGET to the Board of Finance along with the 2010-2019 CAPITAL IMPROVEMENT PROGRAM consisting of the following:
Dog Fund |
$15,600 |
Recreation Events |
335,000 |
Sewer Utility Fund |
141,450 |
Capital Equipment/Improvement |
1,161,955 |
Education Quality & Diversity |
376,240 |
2010-2019 Capital Improvement Program |
(detail in Budget document) |
ON A MOTION by Selectman King, seconded by Selectman Neumann, the Board voted unanimously (4-0-0) to approve the Other Funds Budget, to be presented to the Board of Finance along with the 2010-2019 Capital Improvement Program.
V. TOWN MANAGER REPORTS
- Budget Operations Report – February 2009
Town Manager Smith reported that tax collections are steady, with $84,000 left for the remainder of the year, which they expect to meet. Grant money has come in from the State of Connecticut for High School Construction and Senior Services. Local revenues received are a little shy, but legal settlements and grant payments have pulled us ahead. Bottom line is we are holding pretty well. Expenditures are right on target. Because of storm activity and overtime this winter, General Maintenance will need a transfer or appropriation of funds to meet the excess costs. Overall, we are in pretty good shape.
First Selectman Adams questioned when Public Works does the street sweeping. James Klase, Director of Public Works, stated it is usually done at the end of April or early in May. They do advertise it in the Granby Drummer before hand so residents can rake sand off their lawns before the sweeping begins.
- Update and Review of 2008-09 Capital Improvement Projects
James Klase, Director of Public Works, reported on the Capital Improvements Projects at hand. They included Overlay and Road Maintenance, Road Construction, Bridge Repair at Donahue Road and Meadowbrook Road, Granby Public Library windows, HVAC upgrades at Town Hall, and construction of a pavilion at Aherns Park.
Selectman Desrosiers questioned what these improvements would cost if they were deferred to next year. James Klase responded that they most likely would cost more next year and that is why they always try to balance and prioritize the jobs.
- Request from Simsbury Regarding “Land Use Leadership
Town Manager Smith asked the Selectmen if anyone of them would be interested in attending a workshop program, at no cost, at Simsbury Public Library in regard to Land Use Alliance. He will get this information out to those who might be interested.
VI. FIRST SELECTMAN REPORTS (John Adams)
- Board of Education and Board of Selectmen present budgets to Board of Finance on March 30, 2009 at 7 p.m. in the Senior Center Community Room
First Selectman Adams wanted to remind the public that the Board of Education and Board of Selectmen will present budgets to the Board of Finance on Monday March 30, 2009 at 7 p.m. in the Senior Center Community Room. All are welcome.
First Selectman Adams also wanted to announce that the Greater Hartford YMCA will hold its 157th Annual Meeting on April 21, 2009.
VII. SELECTMAN REPORTS (Sally King, Vice Chairman, Ronald Desrosiers, Frank Judice, & Mark Neumann, and Christopher Kempf and Nicholas Moon, Student Liaisons)
No reports.
VIII. ADJOURNMENT
ON A M0TION by First Selectman Adams, seconded by Selectman Desrosiers, the Board voted unanimously (4-0-0) to adjourn the meeting at 8:14 p.m.
Respectfully submitted,
William F. Smith, Jr.
Town Manager
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