TOWN OF GRANBY
YOUTH SERVICES BUREAU ADVISORY BOARD
Minutes
October 13, 2010
PRESENT: Captain David Bourque, Jack Cashman, Judi Cosgrove, Michael Garcia, Kerry Kielbasa, Scott MacDonald, Linda Pollock, Jeff Rackliff, Shirley Ryan, Donna Snyder, Chief David Watkins
GUESTS: Pauline Grier, Peter Novak
Donna Snyder confirmed a quorum and began the meeting at 4:05 p.m.
REVIEW AND APPROVAL OF LAST MEETING’S MINUTES:
ON A MOTION BY Linda Pollock, seconded by Jeff Rackliff, the Board voted (9-0-0) to approve the minutes of May 12, 2010 as written.
GRANBY LPC/COMMUNITY COALITION UPDATE:
- The Prevention Council’s Bylaws were approved by the Board of Selectmen in July.
- The Board consists of 19 members and 5 ex-officio members.
- All of the members have been sworn in.
- The strategic plan is complete and will go to vote at the next meeting.
- The grant to hire Michael Pritchard was approved. He will conduct two school assemblies and one family program in the evening. There was a conflict with the date that was scheduled for this month and the hope is to reschedule for the spring.
- There is a six-month goal to begin working with a consultant to apply for a Drug-Free Community grant.
Captain Bourque and Scott MacDonald are part of the Media and Marketing Sub-Committee.
- An internet safety workshop for parents was held last week.
- Informational tables were available at some of the school open houses last month.
- An informational table will be available at soccer under the lights this weekend.
- A youth meeting was held at the Middle School with 15 kids in attendance.
- The movie “Creepy Crawley” will be held at Holcomb Farm on October 29th.
YOUTH COUNSELOR REPORT:
Ms. Helander resigned in August and a conditional offer has been made to a candidate. Hopefully, the new staff person will be in place by late October or early November. Presently, there are three student interns and two part-time staff. Referrals are significantly lower, with most of them coming from parents. Brita Gotberg and Amanda Buswell are running WOW. Presently, the BOW group isn’t running as there aren’t any male staff.
YOUTH ACTION COUNCIL REPORT
Brita Gotberg is running YAC and the group began meeting this month.
OLD BUSINESS
Information regarding the Youth Service Advisory Board was distributed and reviewed.
Because there was a lot of difficulty getting a quorum over the past year, there was a discussion regarding changing the number of members on the Board or changing the requirements for a quorum. ON A MOTION BY David Bourque, seconded by Linda Pollock, the Board voted (9-0-0) to have a quorum consist of the Chairperson or Vice-Chairperson and at least one voting adult member and one voting youth member. There was a discussion regarding the definition of a Chairperson and Vice Chairperson. Chairperson is defined as the following: It shall be the duty of the Chairperson to preside at all meetings of the Council, and conduct meetings in accordance with the agenda provided by the secretary. The Vice-Chairperson will perform the duties of the
Chairperson when the Chairperson is absent or when the position is vacant.
Jack Cashman and Jeff Rackliff expressed their interest in the Vice Chairperson position. After some discussion, Mr. Cashman withdrew his name from the nomination. ON A MOTION BY Donna Snyder, seconded by Michael Garcia, the Board voted (9-0-0) to elect Jeff Rackliff the Vice Chairperson.
In the future, when there are forms to be reviewed, Michael Garcia suggested e-mailing the information to Board members. As confirmation, a hard copy of the form, with the Board members signature, would be returned outlining any corrections/updates, etc.
NEW BUSINESS
Establish Sub-Committees: Each sub-committee should meet at least once before the next meeting.
- Development, Membership and Governance: David Bourque, Judi Cosgrove, Donna Snyder. Develop strategic plan for youth services.
- Asset Management: Michael Garcia, Linda Pollock. The group should pick one or two assets to work on.
- Marketing & Publicity: Jack Cashman, Jeff Rackliff, Scott MacDonald. The goal is to work on publicity of the YSB.
OTHER NEW BUSINESS:
- David Watkins suggested conducting a leadership training for the Board, such as a ropes course, etc. Michael Garcia stated the YMCA has a variety of indoor and outdoor trainings.
- Dave Bourque suggested conducting exit interviews when individuals leave the Board. This will help the Board determine what works well and what needs to be fixed.
ON A MOTION by Michael Garcia, seconded by David Bourque, the Board voted (9-0-0) to adjourn the meeting at 5:35 p.m.
The next meeting is scheduled for November 10, 2010 at 4:00 p.m.
Respectfully submitted,
Kathy Kane
Recording Secretary
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